How to Be More Productive at Work Using These 9 Secrets

Get really fit and get a six pack of abs. So that was my goal a
couple of years back. How to be more productive at
work and stop wasting time. Today I’m going to talk to you about
productivity. You might have seen, if you’ve been following me for awhile,
you might’ve seen in a previous video I talked about productivity from the
stand point on the things that you could stop doing to
ensure your productivity. Today I’m going to be giving you nine
secrets on things that you can start doing or continue doing or increase your efforts
doing to be more productive at work. Let’s start by defining productivity. What
does it mean to be productive at work? Productivity means that all the activities
that you’re doing are moving you closer
to your worthwhile goals at work. So everything that you’re doing right now,
if you are productive, everything that you’re doing at work is
moving you closer to your career goals and your dreams. The first secret is to know the
difference between being busy versus being productive. So for every task or every
activity that you’re doing at work, it’s a good idea to start to practice a habit and building the habit
of asking yourself, is this activity or is this task moving me forward
or is it moving me backward? In relevance to your career
goals and your dreams. Every one of your career goals,
every one of your goals at work, when you want to achieve those goals, it usually boils down to just two to
four fundamental activities to reach your goal. For example, let’s
say that your goal, I’ll give you a fitness example.
So for example, let’s say your goal is to get really fit
and you want to get a six pack of abs, usually the activities that will move
you towards those goals really boil down to like three fundamental things. First of all is that you want
to have a lean and clean diet. The second one is that you’ve
got to exercise every day. And the third one is that you want
to make healthy lifestyle choices. So think for yourself, what are all these
activities that you’re doing at work? Are they moving you forward?
Are they moving you backward? If they’re moving you backward, most likely it is busy work
and not productive work. And boil it down to the
two to four core activities that you can do that really move that
needle towards your career goals. But it’s so easy to get distracted by
shiny object and popular things and all of these suggestions that people have and opinions
that they feel that you should do, the things things that
you should be doing. It’s so easy to get distracted
by all of this information. And so what happens is you run off and
you try to do all these things and it just feels like you don’t have time to do the things
that are important to you and it feels like you don’t have the time to
do things that you need to do. And then the things just keep piling up
on your to-do list. And because of that, your focus becomes how do I check
off all these items on my to do list and how do I make sure I accomplish all
of these because it just keeps piling up on you. And what happens is that the focus becomes
checking off items on your to do list and that keeps you busy but
not necessarily productive. The problem with being busy is that it
quite often leads to being overwhelmed. Overwhelm happens when the number of tasks that you have on your list far exceeds
the amount of time that you have available to check them off. And so you feel overwhelmed. Overwhelm happens when you don’t have
clarity for what you want in your career, what you want in your path forward,
and also what’s the thing, the things that are important for
you in your career. But the problem is not all of your tasks
on your to-do lists are going to help you to achieve your worthy goals or
you’re worthy career dreams and goals. And that means that not all of the tasks
on your to-do list will lead you to being productive. You see, if you know
what you really want in your career, it’s easy to say no to the things that won’t build you and
won’t bring you towards it. Secret number two is to set goals and a
timeline to complete them. You cannot know whether or not
you’re accomplishing your goals and how well you are progressing if you
don’t keep a scorecard or if you don’t know the timeline. Because the timeline really gives you
a scorecard on how you’re doing and how well you’re progressing towards your
goals. It’s just like in a sports game. If you attend,
if you enjoy baseball or basketball, and let’s say that you bought tickets to
the game and you arrive at the game and they’re not even keeping score, how
excited would you be in that game? Games, sports games are only exciting because
they keep score and you have for yourself, you bet on a winning team or you have
your favorite team and you hope that they win and that they win the grand prize
and that’s what makes sports interesting. The same goes with your career
and with your productivity. If you’re not keeping a scorecard for
yourself, then how do you stay motivated? How do you know that you are on the path,
on the right path, and doing the right things to accomplish your goals and to
be more productive? Comment below. Are you currently setting goals for
yourself in your work and your career, and do you have a scorecard where you
keep track of your own productivity and your own progress? If you want more guidance on that and
you’re kind of wondering how do I set goals,
what is the best way to do that? I have a free tool that you can
use to set your goals moving forward to ensure that you keep that
momentum going and you get to that next level of your career. So if you want
that free tool, I mean it’s yours. No strings attached.
Just visit, I’ll put the link also in the description
of the video description below and it’s yours. It’s my gift to you. Secret
number three is to have proper discipline. Having proper discipline is nothing more than being in control of your days
and being conscious of all your actions and your habits. The way to do
that is to set time for yourself, deliberately block off
time in your calendar where you know that that is going to be your
dedicated uninterrupted work time to accomplish the goals.
And in that time when you do this, when you block off the calendar,
that activity, that blocking of your calendar has
to be real to you, your new calendar, the time that you set forth for
yourself for dedicated work time, it has to mean something to you because
if it doesn’t mean anything to you, it won’t mean something to someone else. And this is your way of saying it’s my
work and if you respect your time then other people will. If you don’t respect your
time then others won’t either. Because one of the biggest obstacles that you will have in your productivity, interruptions in your productivity
is other people using or misusing or maybe even abusing your time.
If your schedule means something to you, then that is one way to be
productive with your time. Secret number four is to create a
system and the system is going to help you to carry out your goals and to
ensure that you maintain that momentum all the way through. Now here are
some characteristics of a good system. If you set up a good system,
you want to make sure that it focuses
you on what’s important. You also want to make sure that in your
system that it plays with your strengths, right? It highlights your
strengths and allows you to do the things that you’re good at. And another part is that it provides you
with some structure and organization of your days. And the fourth characteristics of a
good system is that it is replicable. So it is easy for you to replicate that
system every day into your daily routine and into your schedule that
you worked out for yourself. So a system is really important,
this step is really important. Don’t neglect creating system
because it really does focus you on those core two to four things that
will help you to be more productive at work. So let me give you an example.
That example I gave you earlier, let’s say your goal was to get
really fit and get a six pack of abs. What I did was I created the
system to help me reach that goal. And the way I did it was I take one week,
I structure one week. And for me Wednesday was
the day that I did meal planning, and then Sunday morning was a
day that I went grocery shopping. Check what was on my lists and then
Sunday afternoon was the meal preparation and my system was that I would only prepare on Sunday,
meals from Monday to Wednesday. That way the fresh food, you know the
fruits and vegetables would stay fresh. And then on Wednesday it will be the meal
prep from that day on towards the end until I buy groceries again on Sunday. That was a system that
helped me to maintain those three core things that I needed to do, which was to have a clean and lean
diet, right? To exercise every day. It gives me time,
it buys me time because I’m systematizing and it also plays to my strengths and my
strengths is that I’m very organized in the kitchen.
I enjoy cooking, I’m good at it and it is just a favorite
past time that I have. So my system helped me to play to my strengths.
If for example, cooking and organizing and being in the
kitchen was not my strength, then I would incorporate a system
where I’m not preparing that. I might hire someone or
I might incorporate in my
planning things that already prepared for me. Right?
So your system has to work for you. So write down what are your strengths and how can you make these systems and
processes in place to ensure your productivity on those key two to four activities that will bring
you towards your goal. If you find this helpful in your
productivity, hit the like button, give me a thumbs up and also
remember to subscribe to my channel, ring that bell as well so you can receive notifications each
time I upload a video and remember to get your free tool
in the links below in the description, get your free goal setting tool
so that you can be on your way to maintaining that productivity.
Secret number five is proactive planning. When I start my day everyday I like
to first thing in the morning plan for myself,
what I call the big three. And what this means is that I look at my
career goals, my ultimate career goals, my goals in my business and my life.
And I ask myself, what are three things that
I can do today that if I check off all three of them that it
will move me closer towards my goal, it will move me forward
and it’ll give me that productivity. So make that list for yourself
every morning because when you write out your big three, then you are being proactive rather than
reactive every time something comes up and life throws you curve
balls in your daily routine. Secret number six is to
eliminate distractions. Yes, I’m talking about your cell phones. Yes,
I’m talking about Facebook, Internet, browsing on the Internet. I’m talking about all those things
because being selfish with your time right now means that you will be
incredibly unselfish in other areas. So be selfish when you have blocked
out your schedule for your dedicated uninterrupted work time, it has to mean something for you and that
means you’re closing the door and you are shutting off and turning off all your distractions
so that your time and your attention is completely dedicated to
your big three. Your big three action steps for each day. Secret number seven is
to replicate success. Look at how others who have
achieved high performance, and achieved phenomenal productivity. Look at what worked for them and when
you study the masters and you look at the things that they’ve done and you replicate that
success or replicate their actions, replicate their attitudes and
their approaches, then there’s no reason why you cannot
achieve that too. If others have done it, it is evidence that it works. It is evidence that peak productivity
can be achieved. So study the great, adopt those traits, take ownership of
their traits and replicate that success. Secret number eight is to put in the
time if you are feeling less productive, if you know that you could be doing more and you want to be
accomplishing more in less time, chances are that what you’re doing right now is taking you more
time than you expected. So if you put in the time and hone
your skills, you get better at it. And when you get better at it, you take
less time to do that particular activity. So take the time, put in that
time to not only get better at it, but to look for shortcuts,
to look for ways that you can improve the
process of what you’re doing. And in that sense,
you will be more productive and you’ll be
able to accomplish more in
less time than you ever did before.
Secret number nine is to make a checklist. Now that you have your system in place,
you will have processes. And things that you need to do along
the way to get to the productivity level that you want. And a checklist will help you to deal
with the increasing complexities of the responsibilities that you will have. So make a simple checklist that will
ensure that you’re not missing a step, that you’re not missing any important
decisions that you have to make. Checklists are extremely
important and helpful in the most complex of tasks. Say for
example, surgeons, you know, surgeons in the operating room, they have simple checklists to ensure
that they’re not missing things, to ensure that they’re not leaving any tools or any materials
inside a patient’s body and to make sure that they have accomplished everything you need to do
in that operating room to
ensure a smooth procedure. So checklists are adopted by people, high performing individuals who
have complex responsibilities, who have multiple steps in the processes. And the same is true
for you in your career. So make sure that you have a checklist
and decide for yourself what are the procedures you need to do in your system to ensure
that you accomplished everything, every step along the way.

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